2014 Booking form
Please either download the Word document or use the pasted version below.
Payment may be made online, by bacs or by cheque.
Valid public liability insurance should accompany your booking form.
See you there!
EVENT EXHIBITOR APPLICATION FORM
1. BOOKING FORM
2. RISK ASSESSMENT
3. SET UP INFORMATION
EVENT – Natural Health & Beauty Show 2014
DATE -Sunday 2 November 2014
VENUE: Ramada Plaza Hotel, Shaw’s Bridge, Milltown Road, Belfast.
TIME: Noon-six
ADMISSION: Free
Aims of the event:
· Highlighting to the public available natural health & beauty practioners/suppliers
· Providing practical information on the industry
· Education/information through fun demonstrations
· Platform for suppliers/providers to meet the general public
· Opportunity to network/connect with like-minded people
· A community-orientated event
Why exhibit?
· Affordable exhibition space
· Excellent venue
· Excellent media coverage
· Free to visit
Promotion?
· Targeted marketing– PR; 20k flyers; online & pre-event competitions; advertising; banners
· Targeted advertising
· Event site –
· Competitions pre/during event
1. BOOKING -
Please complete the form below and post with a cheque made payable to McNeill Media Limited to: The Mount Business & Conference Centre, 2 Woodstock Link, Belfast, BT6 8DD.
Secure payments may also be made online at www.mcneillmedia.com or by BACS (please contact us if you need further information). Emailed booking forms and scanned public liability document may also be emailed.
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STAND TYPE: A-D
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CHOICE OF 1 SIZE: |
COST: (includes vat) |
How many? |
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A Space with 1 table & 2 chairs
B Space with 1 table & 2 chairs
C Space with 2 tables & 2 chairs
D Space with 2 tables & 2 chairs
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6’ wide x 6’ deep (2m x 2m) 8’ wide x 6’ deep (2.5m x 2m) 10’ wide x 6’ deep (3m x 2m) 12’ wide x 6’ deep (4m x 2m) |
£120.00
£132.00
£168.00
£198.00 |
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Number Required
Extra tables [£7 each]:
Extra chairs [£3 each]:
Power sockets [£6 each]:
Company name: ____________________________________________
Contact name: ____________________________________________
Position: ____________________________________________
Address: ____________________________________________
Post code: ____________________________________________
Email address: ____________________________________________
Demo/ product /craft: _______________________________________
Will you be offering a taster session at your stand on the day?_________
Note re: insurance:Each stall holder is responsible for personal/products/malpractice and third party liability in respect of any advice or information they might give or products they may sell. Our insurers have advised us to seek confirmation from our exhibitors that professional indemnity insurance is in place. I would therefore appreciate it if you would please sign below to confirm this and include a copy of your professional indemnity insurance certificate with this booking form. Booking is not valid without emailed or posted copy of insurance.
I confirm that I hold professional indemnity insurance relating to products, advice promoted by me at the Waste Not Want Not event and include a copy of my insurance certificate.
Signature of exhibitor [s] ___________________________________________
Have you included: this form? Payment? Copy of your insurance certificate?
Send form and cheque to: McNeill Media, The Mount Business & Conference Centre, 2 Woodstock Link, Belfast, BT6 8DD
or -
Scan/email – This email address is being protected from spambots. You need JavaScript enabled to view it.
Payment either online at mcneillmedia.com (home page ‘PAY HERE’) or by BACS – McNeill Media Limited, Ulster Bank, A/C – 17337020 / Sort - 980030
PLEASE COMPLETE THE RISK ASSESSMENT – NEXT SECTION.
2. RISK ASSESSMENT -
This form is a mandatory legal requirement & must be completed by the exhibitor in advance of the event & included with the booking document and copy of PL.
Please consider the risk to those building up stands and to members of the public
Please complete in BLOCK CAPITALS (Please photocopy more sheets if you need to)
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Company Name: |
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Address:
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Responsible Person: |
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Date Assessment undertaken: |
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Signature of Assessor:
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HAZARD |
HAZARD SEVERIY RATING* |
HAZARD PROBABILITY RATING** |
PERSONS AT RISK |
CONTROLS TO MINIMISE RISK |
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*Hazard Severity Rating:
1 - Negligible (remote possibility of harm)
2 – Marginal (slight injury, minor first aid)
3 – Slightly dangerous (some injury, not too serious)
4 – Dangerous (serious injury or damage)
5 – Very dangerous (could cause death or widespread injuries)
** Hazard Probability Rating:
1 – Improbable (unlikely to happen)
2 – Remote (may occur at some time
3 – Possible (likely to occur at some time)
4 – Probably (very likely to occur)
5 – Very probable (very likely to occur soon)
3. EXHIBITOR INFO -
Setting up: The venue will be open from 9.30am on Saturday 8 March 2014 for set up. It is not possible to set up the day before. Please note it is not possible to access additional requirements (tables/chairs) on the day as most sundries are hired in.
All exhibitors must have their stands set up before 11.30am. Strict health and safety legislation prohibits set up when the general public are in attendance.
Break down: Due to health and safety regulations this may only take place after the event finishes at 5.00pm.
Payment: All space must be paid for before the event. Bookings are not valid if space is unpaid.
Insurance: Valid public liability is required. Bookings are not accepted without sight of insurance; by post or scanned & emailed.
Parking: As this is at a central location in Newtownards, please note a parking charge may be incurred
if using on-site parking.
Stand material: Pop up stands and freestanding promotional materials are welcomed, as are any publicity flyers/leaflets. Please refrain from using blue tack, sellotape or tacks for mounting material onto walls or pillars.
NEED MORE ASSISTANCE? JUST CONTACT GILL ON 028 9065 6407.
